BeOne | Accounting and Management Control Be One
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ACCOUNTING

Nova Systems has designed a BeOne's module entirely conceived for administrative, financial and accounting offices which operate in the field of international freight forwarding, customs, transportation and logistics. The General Accounting module allows to manage the fiscal policy part in line the Country's regulations of where it is installed.

There's more. The digitalisation of business processes make them simpler, safer and more innovative and reduces paper consumption and document storage costs. These are the main advantages of BeOne e-invoice, created by Nova Systems in order to manage B2B electronic invoicing.
The Accounting module is also integrated with the Customs Agency for the Intrastat service (declaring to the National Board those services which are executed both incoming and outgoing within the European Union) and with Internal Revenue Service by submitting periodic declarations required by the current regulations, including Esterometro (Communication of the cross-border transactions), LIPE (periodical VAT returns), the VAT tax calculation which the company has to compensate every trimester.

FOR WHOM IS THE GENERAL ACCOUNTING MODULE?

The software enables to manage Italian, Spanish and Maltese fiscal policy in relation to the specific Country Tax Regulations.

The module has been designed by Nova Systems' R&D Department supporting customers' administrative, finance and accounting offices. General Accounting can adapt to any size of the company, for those that are structured with first-level Head of Administration, Finance and Accounting as for those which can only rely on a single management figure who handles every phase of the accounting process.

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INTEGRATION, A STRONG SUIT

General Accounting is integrated with the other operational modules of BeOne in order to facilitate the user's activity. Thanks to the utilisation of a single database, the user is able to manage directly financial commitments retrieving the data of the operative section, of customs, bank and accounting commitments.

Through BeOne’s operational modules it is possible to manage financial commitments, importing costs, presumed incomes and requests for advance payments. With the Customs module you can acquire also future deadlines, VAT and duties. Meanwhile, bank commitments can vary substantially (secured loans, subsidies and possible future charges) while the Accounting module displays customers collections, supplier payments, other recorded debts and bill of exchange portfolios.

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GENERAL ACCOUNTING, the features:

FISCAL MANAGEMENT, with LIPE (periodical VAT returns) management, esterometro (communications of the cross-border transactions), printing tax and annual financial results, adjusting entries management.

CUSTOMER MANAGEMENT, with the bill of exchange portfolios feature, submission of invoices, reminders to customers, customers' loans management and clients checks management.

Among other integrated features, in the software by Nova Systems you can find a connection with home banking: importing bank statements allows to import files with all of the bank records based on the tracking standard required by Corporate Banking Interbancario (CBI) – an Italian remote banking service

SUPPLIER MANAGEMENT, with the automatic supplier payments and the sending of cash flows in the home banking features.

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CASH FLOW

Thanks to BeOne’s Cash Flow module it is possible to manage financial commitments directly within the PMS. It allows to see the company’s financial inputs and outputs day by day. Until today, business operators have been monitoring financial ledger entries through Excel spreadsheets. Now, with this new integrated feature in BeOne, it is possible to track these entries and plan business management in the best possible way, anticipating potential difficulties due to lack of liquidity.

Cash flow reports, within a precise period of analysis, past and future liquidity debts and credits as a result of the managing of a company. The features are integrated with Accounting, Management Control and Customs. All of the procedures are automatically updated by the software. Presently, data accuracy is more secure due to the fact that human error is eliminated through this process.

Moreover, the analysis of flows resulting from single business activities is essential. In this way it is possible to understand which are the causes that determine variations in cash at the company level and to identify eventual actions to be taken with the aspiration of achieving financial goals.

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MANAGEMENT CONTROL

Aligning business activity with market prospects and objectives. An ambitious goal, but achievable thanks to BeOne Management Control. The solution developed by Nova Systems for the world of international shipping, transport, customs and logistics, allows you to identify which sectors are the most performing and at the same time allows you to improve the less profitable ones. It becomes an indispensable tool for analysing and optimising the use of resources, with the aim of making decisions that will determine the future of your company and thus improve profitability. In short, it is a strategic activity that, in the hands of management, allows them to control the company's performance.

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PROFITABILITY AT THE CLICK

BeOne Management Control was developed by the Nova Systems Research and Development Centre for both the operational and the accounting side. Through the functionality, the controller can monitor direct costs and revenues related to the company's activity and core business (shipments, warehouse, customs, transport), but also general expenses and revenues not related to the company's activity (recording bank expenses, e.g. salaries, utilities, but also any property rentals).

Thanks to the total integration between Management Control and the other modules of the BeOne Suite, you are able to examine the company's operating margins, so that you always have the company's general and specific performance under control. With the Management Control functionality you can check each shipment in depth to calculate its profitability. From the single operation, therefore, you can monitor the profitability of individual company departments, branches, cost centres, depending on how the control activity is set up.

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THE ROLE OF BUSINESS INTELLIGENCE

The Business Intelligence dashboards, available through integration with BeOne Analytics, allow you to monitor both the individual modules of the TMS (i.e. the air, sea and land transport divisions, each with its own specificities and peculiarities) and the synthesis of all previous data with the "Management Dashboard", which provides an overview of the company's activities.

The various specificities can be examined thanks to the Pivot Tables, already within the individual dashboards and with specific dashboards. You can also use the functions in the product to customise and save queries with specific filters, so that they can also be called up later without having to perform all the settings again.

Recently, Business Intelligence has also been integrated into BeOne for budget management, which can be populated either by means of an Excel spreadsheet or manually using data from previous periods in management control. In this way you are able to make all the comparisons between the forecasted trend and the final balance, which is fed daily by the BeOne operative and the accounting department.

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Accounting Module:
Technical specifications

Read the technical specifications about the accounting module in our Software platform or contact us for any information.

Accounting

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Management control

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Administration of industrial account structure

An articulated account plan is administrated with a functional hierarchy and periods for competence. It has connections to the account plan in general accounting

Tms modules integration

Tms application modules are integrated to insert direct forecasting prices in a shipment or list.

Generic costs administration

Insertion of generic costs in order to determine the net operating margin

Price/standard rates managing

CRM module integration to manage price rates for supplier. Articulated standard rates can be applied for mass costs and so create forecast costs.

Functions for verify forecast costs

Step by step functions that allow to verify the forecasting of direct and indirect costs at the option of create account movements.

Functions for allocation and reshaping of costs and proceeds

Functions for allocation and reshaping of costs and proceeds to allocate minimum level movements

Budget administration

Administration of budget data that can be confronted with companies performances data

Period situation

It’s possible to have monthly or annual period situation according to various markers (branches, clients, services, etc.)

Corrections of financial statement

Movements generated to correct accruals, rediscounts and contingencies in the financial statement

BI native integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Files electronic storage integrated

Native integration of Files electronic storage

BeOne e-invoice

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The Steps to Arrive at Go Live

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Subscription

Sign the contract by choosing the modules that best fit your business needs.

Approaching the project
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Migration

The migration of your data is done in coordination with our Project Leader, in total security.

Data transfer
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Formation

Thanks to the “Novacademy” project, our specialists will guide your Key Users in the BeOne world.

Visit Novacademy
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 Go-Live

Now you can focus on your core business. BeOne will take care of everything else.

Explore the Solution

Discover the total integration of BeOne

Click on the images to know into detail the specifications of each BeOne’s Suite module. The different applications refer to only one database, where they work in synchronization to recall data, their elaboration and archiving, avoiding duplication of information and misalignments. The BeOne solution is completely integrated with the activities demanded of shipping agents and logistics operators, ensuring the flexibility that sector operators require.

Click on the list below and discover the integration among the modules

Nova Systems Services S.r.l.  |   info@novasystems.it  |   T +39 045 878 8211  |   Cap. Soc. € 103.480,00 i.v.  |   C.C.I.A.A. VR N. 251355  |   Trib. Reg. Soc. N. 40176  |   Codice SDI: T04ZHR3  |   P.IVA 02639010236