BeOne | Air Freight Management Software Be One

Air Shipments Management – Air Freight Transportation Management System

Are you looking for a software application for the complete and efficient management of air shipments that could simplify your work? Nova Systems has the solution for you.

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AIR FREIGHT
SOFTWARE - TMS

BeOne’s Air Freight Management System (TMS) provides vital support for directing all the operations. Through various types of cases, direct or consolidated shipments can be managed with the issuing of AWB, HAWB and Manifest and sending the airway bills (e-Freight) by data transmission.

BeOne’s secret is integration. With our Enterprise Resource Planning, you will have everything under control, starting from the CRM and Spot Offers to Air Sync, which updates and synchronises the standard cost rates and the management of Cass, through automated importing of the invoices of air carriers.

With BeOne, direct (AWB) and consolidated shipments (HAWB) can be managed simply and intuitively.

With BeOne, dedicated and consolidated shipments can be managed simply and intuitively.

The “Air Operative” and “Air Groupage” functions enable the precise and timely management of all the phases required for the completion of the shipments (printouts of the various operational documents, sending data through the EDI, case evaluation, billing and verification of the estimated costs).

Direct shipments:

If your client intends to ship the goods with a dedicated air waybill, it is possible to do this, simply and intuitively, through the "Air Operative" function.
Enter the AWB stock of the airlines, associate the AWB shipment and price the air waybill referencing the cost rates. All without any mistakes or time-wasting.

Consolidated shipments:

Does your client require the speed of air transport but needs to keep the shipment costs down?
No problem: thanks to the “Air Groupage” function, you will be able to offer the client a consolidated shipment, transported along with the goods of your other clients.
The BeOne module allows you to see and manage all the shipments per the individual destination airport, thereby optimising the loads.

Through BeOne, the records of the airlines are managed using their international codes and international airport codes. With BeOne, it is also possible to manage shipments that need to be delivered to the airport through the “Airport Lists” function. In the case of HAWBs, the pick-ups can also be managed at the forwarding agent’s terminal in order to combine the items with other merchandise before proceeding with the shipment.

From the management of the Manifests, the various manifests for the subjects concerned can be printed and sent.

The various documents for the entities concerned can be printed out and sent, through the management of the Manifests (that group up the different HAWBs):

From Manifest, you can generate the following documents:

  • • Charged Manifest
  • • Manifest for Customs
  • • Manifest for the destination agent

The air waybills can be sent through EDI (e-Freight) both from the direct shipments and from the manifests.

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AWB STOCK MANAGEMENT

BeOne manages the AWB stock available (range of AWB numbers issued by the airline) to the forwarding agent.
This allows, the number of remaining waybills and those that have been used to always be displayed.
The operator books the AWB number with which the goods will leave through BeOne. At this point, he enters the case by filling in all parts and prints all the documents required, including the Collection Bill, Delivery Notice etc.
BeOne manages the AWB stock by company, while bookings of the individual AWB can be made through the "AWB Booking" function.

E-FREIGHT

BeOne is already configured to send the air waybills (e-Freight) to the various airlines.

IATA’s e-Freight aims to implement a standard, automated process for air shipments with a defined regulatory framework, innovative electronic messages and high-quality data, completely eliminating the use of paper. This system makes it possible to trace the documents and enables the constant control of their status and correct receival.

Nova Systems will configure the e-Freight transmissions archive for the individual Airlines at the request of the Client.

CASS MANAGEMENT

BeOne’s Air Freight TMS also provides CASS management (Cargo Accounts Settlement Systems).

With the “CASS Reports” function, through BeOne, monthly airline reports can be created automatically and quickly. A rapid and effective way of displaying any discrepancies compared to the estimated costs. The waybills can also be systematically cross-checked and compared with the data possessed and the costs entered at the Master level can automatically be divided among the individual Houses contained in it.

In this way, the monthly reporting of the waybills becomes simpler, faster and there is less chance of errors. All this, in turn, is connected to the “Suppliers’ Invoices Verification” which allows the outstanding supplier invoices to be recorded.








AIR SYNC

Air Sync is an add-on to BeOne's Customer Relationship Management (CRM) module that enables the forwarding agent's specific airline rates to be updated and synchronised, through WebCargo.

Thanks to Air Sync it is possible to acquire the freight costs, the surcharges and the fees for each individual airline configured.

All of this process is automated, therefore avoiding difficult manual cost entries of the various airline companies. This allows the client to avoid manually seeking for rates received in paper form, as done up until today.

The result is a noticeable reduction of the time dedicated to this process and the occurrence of less mistakes.

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Air Freight TMS module:
Technical Specifications

Read the technical specifications of the Air Freight Transportation Management System on our Software platform.

Export Air Freight

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Awb stock administration

Administration of Awb numerical segments (stock) according to air line and Cass code, with all Iata controls.

Bookings administration

Administration of bookings, direct and consolidated shipment with Awb number in numerical stock

Administration of direct and house freights

It’s possible to administrate direct and house shipment at the option of administrate preliminary files by grouping and triangulation

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates and Iata rates

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates and Iata rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated administration

Administration of consolidated air freight according to destination airport, with master Awb administration

Cargo manifest administration

Administration of cargo manifest can be printed in any format. Messages and even electronic pouch can be sent automatically to correspondents

Cargo Labelling

Cargo label production according to Iata resolutions

Sending of import cargo messages

Main import cargo messages (FWB/16, FHL/4) are sent to airlines

Administration of airport delivery lists

Administration of airport delivery lists and customs data

Sending of MMP messages

MMP message related to delivery AWB is sent to airport handlers

Profit share administration

Administration of profit share with foreigner partners

Cass reports administration

Integrated administration of monthly Cass reports

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

Import Air Freight

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Consolidated administration

Administration of consolidated freight and preliminary alerts from correspondents

Administration of direct and house freights

Administration of direct and house import freights

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates and Iata rates

Spot offers administration

CRM module integration to pay off spot offers for proceeding and price part

Advance payments administration

Integrated cross application for requests and administration of advance payments funds and related accounting links

Administration of air freight pickup lists

Administration of air freight pickups

Administration of delivery lists

Integrated cross applications for picking and delivery

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

The Steps to Arrive at Go Live

Step-1-mobile

Subscription

Sign the contract by choosing the modules that best fit your business needs.

Approaching the project
step-2-mobile

Migration

The migration of your data is done in coordination with our Project Leader, in total security.

Data transfer
step-3-mobile

Formation

Thanks to the “Novacademy” project, our specialists will guide your Key Users in the BeOne world.

Visit Novacademy
Step-4-mobile

 Go-Live

Now you can focus on your core business. BeOne will take care of everything else.

Explore the Solution

Discover the total integration of BeOne

Click on the images to know into detail the specifications of each BeOne’s Suite module. The different applications refer to only one database, where they work in synchronization to recall data, their elaboration and archiving, avoiding duplication of information and misalignments. The BeOne solution is completely integrated with the activities demanded of shipping agents and logistics operators, ensuring the flexibility that sector operators require.

Click on the list below and discover the integration among the modules

Nova Systems Services S.r.l.  |   info@novasystems.it  |   T +39 045 878 8211  |   Cap. Soc. € 103.480,00 i.v.  |   C.C.I.A.A. VR N. 251355  |   Trib. Reg. Soc. N. 40176  |   Codice SDI: T04ZHR3  |   P.IVA 02639010236