BeOne | Software shipping and port agents

BeOne - Shipping Agency
the new module dedicated to shipping and port agents who operate in the container ship sector

Thanks to Nova Systems’ latest innovation, ship loading and unloading and transhipment operations become simpler and more immediate.

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“With the ‘Shipping agency’ module, the issuing of policies, taxes, freight accounts and all the manifests laid down depending on the agency’s operations can be obtained. BeOne also allows costs and revenues to be analysed by individual journey-ship and company, dossier, policy and management of the costs and takings with regard to the management of the disbursement account,” explained Riccardo Tarocco, Chief Software Architect.

All this is integrated with the accounting module, BeOne e-invoice, management control and the customs operations.

Download the brochure for the BeOne Shipping Agency' module
ADVANTAGES

Thanks to the Shipping Agency module, the agent is viewed as an economic subject able to interface with various companies. These are the benefits:

It allows you to manage all the Port Formalities, optimising costs and revenues with regard to the management of the disbursement account.

It allows the total control of the transport flow of containers being loaded, unloaded and transhipped.

strategia customizzata

Integration with the Customs module enables the direct creation of Import/Export customs bills, recovering the data from the dossier and returning the customs documents.

For the same ship, it enables goods and containers to be managed for different companies and different destinations, with total visibility of what is loaded on the ship.

It is possible to create lists of ships with drag- and-drop technology for the assignment of the dossiers and the containers.

It enables the creation and management of specific documents, such as Maritime Policies. Freight Account, Freight Statement, Freight Manifest, Cargo Manifest, Manifest for the Terminal.

SHIPPING AGENTS

BeOne was also designed to assist the operational activities of shipping agents, who act in the name and on behalf of shipping companies. “As regards this part of the module, the software allows the ship to be managed as a craft that arrives and departs from the port. BeOne is multi-branch, so each branch is linked to its port of reference. In the case of a single ship, the ERP can manage several shipping companies with loads on the same journey-ship, both on embarkation and disembarkation, and goods coming from or to be sent to different destinations,” noted Tarocco.

BeOne enables the management of containers on embarkation and disembarkation and containers in transhipment, that are to be loaded for a different final destination. The possibility therefore arises of tracking a container transiting through the port: the container arrives on one ship and can then continue its journey on a different ship.

“Through BeOne, this operation is managed with a single dossier. The software has some specific functions that enable the rapid entry of the agency file and the simultaneous creation of the positioning order. The administrative database also allows, both on embarkation and disembarkation, the arrangement of containers on the ships and in the companies depending on the load limits or the possible cost/benefit for the shipping agent.”

PORT AGENTS

Part of the module was devised based on the needs of port agents> who are concerned in the management of the docking of the ship in port and disembarkation. BeOne enables the management of the ship and disbursement accounts, that is, the calculation of what is paid in advance by the port agent on behalf of the shipowner. “These costs can be calculated both beforehand, as forecast cost amounts, through the appropriate tariffs, and subsequently entered on the arrival of the supplier’s invoice. On the closure of the disbursement account, an invoice is generated by the port agent to the shipowner for the balance of the activity carried out.

FORWARDING AGENTS

With regard to the same ship, it is possible to operate with companies with which there is no agency-type contract (shipping agency). Finally, the software makes it possible to act as agents of several companies for the same port.


“With BeOne, it is possible to issue shipping policies, or for multi-container services,
even with different dossiers, regarding the same ship journey and client”.

Another function available in BeOne regards the issuing of the freight account, through which it is possible to automatically calculate the freight accounts based on the specific tariffs entered for each individual client. Still through the Shipping Agency module, freight statements, freight manifests, unfreight manifests and cargo manifests can be issued.


BeOne Shipping Agency module:
Technical specifications

Read the technical specifications about the module dedicated to marine and port agents operating in the industry of cargo shipment

Export Ocean Freight

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Booking administration

Administration of bookings for Fcl or consolidated shipments.

Administration of freights

It’s possible to administrate Fcl, Lcl or hold shipments at the option of administrate preliminary files by grouping and triangulation

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated shipping administration

Consolidated shipping can be administrated according to destination port with master B/L managing

Positioning managing

With FCL and master files it’s possible to manage Container positioning

Cargo manifests administration

Administration of cargo manifest can be printed in any format. Messages and even electronic pouch can be sent automatically to correspondents

Bill of lading administration

Administration of bill of lading (HBL, FBL or B/L) according to specifications given by companies

Sending of Bill of lading messages

Edi messages (IFTMIN) with bill of lading instruction are sent to shipping companies

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

Import Ocean Freight

apri

Consolidated shipping administration

It’s possible to administrate consolidated shipping and incoming preliminary alerts from correspondents

Administration of freights

It’s possible to administrate Fcl, Lcl or hold shipments

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Advance payments administration

Integrated cross application for requests and administration of advance payments funds and related accounting links

Administration of pickup lists in port

Administration of pickup lists in port

Administration of delivery lists

Integrated cross applications for picking and delivery

Positioning managing

With FCL and master files it’s possible to manage Container positioning

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

Domestic Ocean Freight

apri

Booking administration

Administration of bookings for Fcl or consolidated shipments.

Administration of freights

It’s possible to administrate Fcl, Lcl or hold shipments at the option of administrate preliminary files by grouping and triangulation

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated shipping administration

Consolidated shipping can be administrated according to destination port with master B/L managing

Positioning managing

With FCL and master files it’s possible to manage Container positioning

Cargo manifests administration

Administration of cargo manifest can be printed in any format. Messages and even electronic pouch can be sent automatically to correspondents

Bill of lading administration

Administration of bill of lading (HBL, FBL or B/L) according to specifications given by companies

Sending of Bill of lading messages

Edi messages (IFTMIN) with bill of lading instruction are sent to shipping companies

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

Ocean Freight Nvocc

apri

Client’s booking administration

Administration of client’s booking

Supervision of movements into stock

Supervision of movements into stock and detection of discordancies in weight and volume

Administration of freights

Administration of Lcl shipments at the option of booking grouping

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated shipping administration

Consolidated shipping can be administrated according to destination port with master B/L managing

Positioning managing

With containerized master it’s possible to manage Container positioning

Cargo manifests administration

Administration of cargo manifest can be printed in any format. Messages and even electronic pouch can be sent automatically to correspondents

Bill of lading administration

Administration of bill of lading (HBL, FBL or B/L) according to specifications given by companies

Sending of Bill of lading messages

Edi messages (IFTMIN) with bill of lading instruction are sent to shipping companies

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

The Steps to Arrive at Go Live

Step-1-mobile

Subscription

Sign the contract by choosing the modules that best fit your business needs.

Approaching the project
step-2-mobile

Migration

The migration of your data is done in coordination with our Project Leader, in total security.

Data transfer
step-3-mobile

Formation

Thanks to the “Novacademy” project, our specialists will guide your Key Users in the BeOne world.

Visit Novacademy
Step-4-mobile

 Go-Live

Now you can focus on your core business. BeOne will take care of everything else.

Explore the Solution

Discover the total integration of BeOne

Click on the images to know into detail the specifications of each BeOne’s Suite module. The different applications refer to only one database, where they work in synchronization to recall data, their elaboration and archiving, avoiding duplication of information and misalignments. The BeOne solution is completely integrated with the activities demanded of shipping agents and logistics operators, ensuring the flexibility that sector operators require.

Click on the list below and discover the integration among the modules

NOVA SYSTEMS
IN DATA

Nova Systems Services S.r.l.  |   info@novasystems.it  |   T +39 045 878 8211  |   Cap. Soc. € 103.480,00 i.v.  |   C.C.I.A.A. VR N. 251355  |   Trib. Reg. Soc. N. 40176  |   Codice SDI: T04ZHR3  |   P.IVA 02639010236