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CLOUD SERVICES & SOFTWARE PLATFORM

Focus on your activity, everything else is on cloud forwarding suite BeOne

TRANSPORTATION MANAGEMENT SYSTEM

AIR

- All that can ask an agent IATA

- The e-freight to your home already

- In full compliance with IATA

OCEAN

- Get off with a complete management of shipments

LAND

- The distances have never been so close

 

COMMON MANAGEMENT APPLICATIONS

Common Management Applications

Multiple activities, real integration

Managing the financial commitments directly within the managerial module. This is now possible thanks to the Cash flow function of BeOne. Cash flow determines the variations in a company’s liquidity due to the effect of the management, within a precise period of analysis. With the BeOne function, it is possible to monitor income and outgoings and plan the company management in the best possible way, avoiding any problems with lack of liquidity. Cash flow is integrated with bookkeeping, management control and Customs. The procedures are updated automatically by the software.

Read the related article

WAREHOUSE MANAGEMENT SYSTEM

Warehouse Management System

Logistics has no secrets

Versatility and integration. These are the main characteristics of BeOne’s WMS. The module enables the user to control the logistics flows, simultaneously increasing productivity and reducing costs thanks to the optimisation of the routes and movements of goods, with the management of all transactions, including reception, reordering, collection and shipping.  

The solution can be configured entirely by the user to best adapt to the needs of those using the warehouses, based on the type of goods involved. The WMS is completely integrated with the other modules of the BeOne Suite, particularly with the TMS, Business Intelligence and Management Control.

Cross Docking allows the management of both merchandise marked at origin by the sender and merchandise without markings.  It is also possible to label the means of collection, with preprinted labels or generated by the BeOne software solution on arrival of the data. The radiofrequency terminals enable the merchandise to be correctly routed directly by reading the marking, both on unloading and loading the vehicle, in order to increase corporate performance.  The management by radiofrequency of the loading and unloading bays, as well as the temporary storage areas, enables the flow of goods to be kept constantly under control.

 

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COMMON BUSINESS APPLICATIONS

Common Business Application

Effective information, assured business

BeOne’s Common Business Applications enables relations with clients and potential clients to be coordinated in an organised way through CRM and Business Intelligence (BeOne Analytics) to be managed. 

CRM stores the information and makes it available for obtaining spot offers as required.  The planning and implementation of appropriate strategies regarding the client become the determining factors: CRM is a tool that enables the management to promote client loyalty, with the acquisition of new market slices, improve the interaction between the company's department, boost productivity and aid commercial activity.   

Among the various functions of Nova Systems' solution, BeOne Analytics stands out as the module in the Suite that enables the user to manage Business Intelligence. BeOne Analytics is the data collection system that analyses the phenomena, causes of problems and performance obtained to assess the progress of the company, the branches and the traffic. The collected data are appropriately processed and used to give solid support – on the basis of the previous and current data – to the decisions of those who occupy management roles (in order to understand the trend in the corporate performance, generate provisional estimates and predict possible future scenarios and response strategies).  

The information may be published in different levels of detail and hierarchy for any other corporate department: marketing, sales, financial, personnel or others.

Through BeOne Analytics, a series of dashboards are provided that enable the data on traffic and shipments to be analysed. These functions also available on smartphones and tablets.

Read the related article.

CUSTOM OPERATIONS

Customs Operations

Payoff to invent

The customs sector is in the throes of a regulatory revolution. BeOne enables all the customs operations to be performed in accordance with the Ministerial provisions, reducing the customs clearance times and providing users with the traceability of the entire import/export cycle and the conduct of the associated controls. The computer folder enables the documents associated with the customs clearance to be archived in digital format in the BeOne solution.  Nova Systems is developing the option of connecting to the one-stop customs service directly through the BeOne solution to further speed up the operational activities of clients. The Customs module is also integrated with the TMS, WMS and Bookkeeping application modules. From the BeOne Suite, it is possible to create customs documents starting from the shipment data, accelerating the procedures.  Thanks to WMS, it is possible to integrate the VAT customs deposits.

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ACCOUNTING

BOOKKEEPING AND MANAGEMENT CONTROL

Plan your Company

Managing the financial commitments directly within the managerial module. This is now possible thanks to the Cash flow function of BeOne. Cash flow determines the variations in a company’s liquidity due to the effect of the management, within a precise period of analysis. With the BeOne function, it is possible to monitor income and outgoings and plan the company management in the best possible way, avoiding any problems with lack of liquidity. Cash flow is integrated with bookkeeping, management control and Customs. The procedures are updated automatically by the software.

Leggi l'articolo correlato

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Tracked record of the files for importing data from the client to Be One

Tracked record of the files for importing data from the client to Be One

Tracked record of the files for importing data from Be One to the client

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experience

The history of Nova Systems is distinguished by some important innovative steps that have revolutionized the IT sector and, as a result, also that of the world of transport, shipping, and logistics. From perforated cards and teleprocessing to cloud systems, Nova Systems has always been to the forefront in offering its clients avant-garde solutions which are continually being updated. The latest result of Nova Systems' development centre is the BeOne Cloud Forwarding Suite, the IT solution for international couriers, transporters, and logisticians, with its multiple applications potential, and which is scalable and independent of the size of the businesses.

“Valerio Avesani, CEO of Nova Systems, has said that "In any corner of the world connected to the Internet we are present and we can offer our solutions".



How did the firm start up?

In 1981 a new world of IT applications was opening up. The batch era was ending and that of teleprocessing was starting: computers could at last link up terminals, with real-time transactions, to a central unit. In those years one of the main firms in Italy to have acquired a processor with these characteristics was Centro S.p.a., the data processing centre belonging to Albarelli S.p.a., then a well-known transport firm of which I was head of EDP. The market needed to have these applications and, given that we were among the first to program software with new languages, we were asked to realize systems based on teleprocessing. Fu così che nel 1981, insieme ad altri esperti del settore, fondammo Nova Systems.

Since then Nova Systems has always been a forerunner in the IT sector

Three years later we became a business partner of IBM. Already at the time we used systems that allowed businesses with various branches to be linked, through the networks, to a single central processor. A completely innovative way of working. The firms in the transport and international forwarding sectors were those who were most interested in the system.

Valerio Avesani

From teleprocessing to CASE tool and to cloud, Nova Systems' evolution has been characterized by various important innovative steps forward.

The basic steps happened in the 19990s when we were the first Italian firm to adopt CASE tool software development, which really was revolutionary at the time. At first we were considered mad by our competitors, but in the space of a few years everyone adopted our solution. However, the real turning point came about in 1998 when we introduced cloud for the first time in Italy.

How did the idea of using cloud come about?

That year I went to see a client in Udine. We were about to use Euros as a single currency and to enter the new millennium. In order to deal with these epochal events businesses had to undergo some onerous technical updating. "Why doesn't Nova Systems offer a solution to all its clients from a single platform and itself shoulder all the necessary investments and sharing out the costs among all its interested clients?" my client asked. That moment a spark was struck and, after six months, we began with our first cloud client.

Over the year the firm has evolved notably and now it aims at internationalization, always offering its services with cloud computing.

For some time we had been thinking about an international-scale solution and the fact of offering our servicing using cloud computing has led us to this kind of initiative. Nova Systems' main current markets are Italian, Spanish, Portuguese, and Mexican, but our firm, which already has clients in every continent, aims to open to all markets throughout the world. The aim is to create a business that is increasingly international, and that in this way gives work to many people while keeping its capital in Italy.

What is Nova Systems other strong point?

Firms also choose us because of our experience which derives from the fact that Nova Systems' experts come from the sector of international transporters and know perfectly the work that our clients have to undertake. This is an enormous advantage for Nova Systems in such a specialized market. To this must be added the extreme professionalism of our software technicians and the total integration of all the modules: the BeOne Cloud Forwarding Suite is the result of this; it is highly performative and secure and, in a world that is constantly evolving, it is being constantly updated with IT links to and from its agents and branch offices thus creating a database that can allow international transporters to give a prompt service to its clientele.

Why was it necessary to offer your new Nova Academy service?

Our clients can count on the support of the Nova Academy for continuously updating their collaborators, with scheduled courses throughout the year in which individual businesses can enroll those employees who want to improve their knowledge of the operative aspects of individual modules and of all the new functions in order to give a better answer to their clients' requests.

A solution with many opportunities for firms in the sector of international shipping, logistical transporting, and logistics. What does it consist of?

The BeOne Cloud Forwarding Suite is a unique solution on the market; it is integrated with all the activities that an international shipper, transporter, or logistician might need to offer their clients; air, sea, and land traffic, customs operations, accountancy, management control, business intelligence, CRM, spot offers, tariffs, and the electronic archiving of documents, all in order to guarantee their services, even via the web, with the aim of always being in the vanguard in a market in continual evolution.

innovation

What does cloud innovation mean for businesses?

Utilization of the cloud system means offering clients the possibility of working in whatever part of the world they are in, with a drastic lowering of costs for complete and correct information in all the sectors of the firm. All management applications and all IT services are transferred out of the client firm to be hosted by a single server farm with full security systems and managed by professional technicians. This ensures that even a small or medium firm can permit itself to utilize services of the highest level with expenses matched to its budget.


What will Nova Systems' next step be?

What our development center is currently doing is implementing the BeOne Cloud Forwarding Suite solution with a series of IT links with customs agencies, air companies, airport hubs, and all logistic and transport workers. Furthermore, we will be making available to our clients all the world's most important data banks from which to obtain the greatest amount of qualified information useful for the productivity of individual operators.





BeOne
Concept

Modularity

The BeOne Cloud Forwarding Suite consists of 42 completely integrated modules each of which has a specific function. Some modules are Cross Operational and so utilizable for any kind of transport and traffic sector. This allows a segmentation and subdivision of activities according to the firm's roles and tasks; it also permits firms to modulate the alternative possibilities depending on their actual users. It is possible to obtain from each module the functionality of other products and to manage the activities carried out by any other operative module.

Integration

The BeOne Cloud Forwarding Suite integrates diverse software in order to undertake specific functions, using the best solutions available on the market. All the activities are integrated into the Suite, in which the user can manage any operation, thus making the software more simple and hands-on. Thanks to this approach the user does not perceive the complexity necessary for integrating the software and the diverse systems and is not obliged to learn how to use other applications.

Innovation

We are constantly concerned in a search for, and realization of, new modules and new features that can help our clients to enlarge their business. BeOne takes advantage of the latest technologies on the market and integrates them into the new versions of the product, constantly improving the previous ones.

Performance

Performance has a direct impact on user experience and makes the utilization of the software more comfortable. We are maniacal about this aspect: when we create new modules or have new functions to add to BeOne, we are concerned only with finding the best solution, without worrying about what development and research might mean for us in terms of time and complexity. Product performance increases productivity and gratifies user experience

Enthusiasm

We are enthusiastically dedicated to our work. We love what we create and always try to give of our best. For us, each new product to be made is a challenge, thanks to which we improve our professionalism.

security

storage


Data security is a highly delicate aspect that is most in demand among companies, so how is it guaranteed by Nova Systems?

In a context where Cloud Computing is being increasingly adopted in the business world, Nova Systems places the focus on the reliability of its software services. To ensure our clients have the best data security guarantees, the company is in the process of obtaining the ISO/IEC 27001 “Information security management” certificate, one of the first to do so in the Italian IT sector for logistics, transport, international shipping and customs.

Like almost any other organisation, data are indispensable for our clients in conducting any kind of business. In offering services in the Cloud, we are responsible for the management and storage of this wealth of data, so information security is of primary importance to us. The solutions we adopt to ensure the absolute inviolability of the information include both technical and organisational aspects.

Nova Systems has invested huge resources over the years in perfecting its high-security systems and guaranteeing continuity of service to the benefit of the virtual and physical protection of information handled by its server farm, which is located in a building constructed in accordance with earthquake-resistance criteria on a floating base with REI 120 fire walls. The server farm is monitored 24 hours a day, both on the premises and remotely, by volumetric sensors and is protected with burglar-proof locks activated automatically by magnetic sensors. To ensure the impossibility of any unauthorised entry in the building, access control is achieved by fingerprint identification, with constant user registration and an internal video surveillance system.

The server farm’s security equipment is backed up with a cutting-edge fire prevention system and a generator that ensures stability in the building's electricity supply. Weekly back-ups are implemented, the magnetic storage media of which are kept in the safety vault of a major credit institution.

storage


 

storage

Since 1998, the year when Nova Systems became one of the first Italian companies to provide Cloud services, there has never been a breach of the system or any loss of data, nor have the integrity and confidentiality of clients’ information ever been compromised. We are also engaged in optimising the risk assessment and management process, making it systematic and implementing it in accordance with agreed methods verifiable by bodies outside the company in order to obtain the ISO/IEC 27001 certificate. Moreover, since 2002, Nova Systems has implemented an ISO 9001 certified Quality Management System and operates in accordance with methods aimed at continuous improvement.

Nova Systems has always invested in the provision of software in outsourcing and, increasingly, now that the market has grasped the advantages of the Cloud, we believe that the success of a software solution depends on innovation, which is closely bound to information security.

 

assistance

How can client-assistance be ensured to a business that is opening on the international market?

Through our technical and commercial offices in the main world markets, together with highly qualified staff, we give our clients on-the-spot technical support until the firms are able to make the best and independent use of the BeOne Cloud Forwarding Suite system.

Furthermore, for problems related to the infrastructural and networking area, there is available our first and second level help desks, guaranteed 7/7, 24/24, 365 days a year. Assistance for the applications is followed by experts whom our clients can also ask for the personalization and implementation of the software, carried out and coordinated by our Development Center, through new releases and patches according to need.

All services and applications are backed by on-line help available in IT form, on the client's authorization, in individual work-places in whatever part of the world.

Help Desk
  • The first and second levels of Nova Systems' Help Desk, relating to infrastructural problems, and the applications Help Desk manage requests with the use of software that allows us to monitor user calls ("tickets") through a single code.
  • The tickets are analyzed by the first level Help Desk and, if the query is resolved, the desk is immediately closed having updated the documentation of the solutions.
  • If the problem is more serious the ticket is passed to the second level Help Desk which will resolve the problem and send its reply to the first level Help Desk which will close the operation having, once again, updated the documentation of the solutions.
  • If the inquiry is more complex the ticket is passed to the applications Help Desk which is concerned with problems relative to applications and personalization. In the case of complex requests, the applications Help Desk passes the question on to the relative account manager.

The first and second level Help Desk is active in Italy 7/7, 24/24, and 365 days a year for the whole world and with multilingual operators. The applications Help Desk is operative, in the client's country, during office hours.

dialog


 

 

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MODULES REQUESTS DEMO

Here you can find the form for preparing a demo invite for the prospects:

TO THE NOVA SYSTEMS HEAD OFFICE  

TO THE NOVA SYSTEMS MILANO HEAD OFFICE  

TO THE HEAD OFFICE OF THE PROSPECT  

TO A NOVASYSTEMS' CUSTOMER OFFICE  

DEMO BY SKYPE / WEBEX   

After you fill the form you will receive the invitation.

FORM OPENING ENVIRONMENT TICKETS

To open a ticket environment for a customer,fill in the following form :  FORM  

WELCOME MONITOR FORM

For a welcome message to the novasystems's monitors please fill the following form:  FORM  

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Nova Systems Services S.r.l.  |   info@novasystems.it  |   T +39 045 878 8211  |   F +39 045 878 8212  |   Cap. Soc. € 101.490,00 i.v.  |   C.C.I.A.A. VR N. 251355  |   Trib. Reg. Soc. N. 40176  |   P.IVA 02639010236