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TMS - Transportation Management System

Transportation Management System

Choose BeOne to manage Air, Ocean and Overland Freight

With BeOne’s Transport Management System (TMS) module, your business can evolve, reducing the risk of error and boosting the performance of your company.

The administrative database of Nova Systems optimises transport, linking goods delivery or collection points with one of more sites from where the vehicles are departing or towards which they are heading (depot, hub, warehouses, transit points etc.).

Why choose BeOne’s TMS? With our solution, you will be able to:

Control and reduce the costs of Air, Ocean and Overland Freight;
Manage the whole fleet of vehicles;
Calculate the transport estimates with a click, optimising the use of your resources;
Manage the notifications in real time;
Create dynamic shipments;
And much more…

BeOne is the administrative database software developed to respond to the needs of all companies that operate in the world of international shipping, transport, customs and logistics. Managing shipments, the revenue and cost rates, the spot offers, the loading lists and much more has never been so simple. All it takes is a click and, thanks to the use of a single database, all the data you need are within easy reach.

BeOne’s TMS is completely integrated with the following modules of the Suite:

Warehouse Management System (WMS);
Customer Relationship Management (CRM);
Business Intelligence;
Accounting;
Communication Management Systems.

Do you want to find out more? Discover all the functions of the TMS in the menu below or ask us for a Demo at your company.

TMS Module:

Technical specifications

Read the Transportation Management Systems technical specification.

TMS - Ocean Freight

TMS - Air Freight

TMS - Overland Groupage

TMS - FTL management software

Shipping Agency

Integration with the CRM module for settling bills of lading with special Freight Account rates by Client

WMS - Warehouse Management System

Warehouse Management System

Logistics has no secrets

Versatility and integration. These are the main characteristics of BeOne’s WMS. The module enables the user to control the logistics flows, simultaneously increasing productivity and reducing costs thanks to the optimisation of the routes and movements of goods, with the management of all transactions, including reception, reordering, collection and shipping.

The solution can be configured entirely by the user to best adapt to the needs of those using the warehouses, based on the type of goods involved. The WMS is completely integrated with the other modules of the BeOne Suite, particularly with the TMS, Business Intelligence and Management Control.

Cross Docking allows the management of both merchandise marked at origin by the sender and merchandise without markings. It is also possible to label the means of collection, with preprinted labels or generated by the BeOne software solution on arrival of the data. The radiofrequency terminals enable the merchandise to be correctly routed directly by reading the marking, both on unloading and loading the vehicle, in order to increase corporate performance. The management by radiofrequency of the loading and unloading bays, as well as the temporary storage areas, enables the flow of goods to be kept constantly under control.

Read the related article

Customs warehouse

Collaboration Platform

CRM - Customer Relationship Management

Common Business Application

Effective information, assured business

BeOne’s Common Business Applications enables relations with clients and potential clients to be coordinated in an organised way through CRM and Business Intelligence (BeOne Analytics) to be managed.

CRM stores the information and makes it available for obtaining spot offers as required. The planning and implementation of appropriate strategies regarding the client become the determining factors: CRM is a tool that enables the management to promote client loyalty, with the acquisition of new market slices, improve the interaction between the company's department, boost productivity and aid commercial activity.

Among the various functions of Nova Systems' solution, BeOne Analytics stands out as the module in the Suite that enables the user to manage Business Intelligence. BeOne Analytics is the data collection system that analyses the phenomena, causes of problems and performance obtained to assess the progress of the company, the branches and the traffic. The collected data are appropriately processed and used to give solid support – on the basis of the previous and current data – to the decisions of those who occupy management roles (in order to understand the trend in the corporate performance, generate provisional estimates and predict possible future scenarios and response strategies).

The information may be published in different levels of detail and hierarchy for any other corporate department: marketing, sales, financial, personnel or others.

Through BeOne Analytics, a series of dashboards are provided that enable the data on traffic and shipments to be analysed. These functions also available on smartphones and tablets.

Read the related article.

Customs Operations

The customs sector is in the throes of a regulatory revolution. BeOne enables all the customs operations to be performed in accordance with the Ministerial provisions, reducing the customs clearance times and providing users with the traceability of the entire import/export cycle and the conduct of the associated controls. The computer folder enables the documents associated with the customs clearance to be archived in digital format in the BeOne solution. Nova Systems is developing the option of connecting to the one-stop customs service directly through the BeOne solution to further speed up the operational activities of clients. The Customs module is also integrated with the TMS, WMS and Bookkeeping application modules. From the BeOne Suite, it is possible to create customs documents starting from the shipment data, accelerating the procedures. Thanks to WMS, it is possible to integrate the VAT customs deposits.

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Accounting

BOOK KEEPING AND MANAGEMENT CONTROL

Plan your Business

Managing the financial commitments directly within the managerial module. This is now possible thanks to the Cash flow function of BeOne. Cash flow determines the variations in a company’s liquidity due to the effect of the management, within a precise period of analysis. With the BeOne function, it is possible to monitor income and outgoings and plan the company management in the best possible way, avoiding any problems with lack of liquidity. Cash flow is integrated with bookkeeping, management control and Customs. The procedures are updated automatically by the software.

Read the related article

Management Control

Business Intelligence

Cloud Services & Software Platform

THE FUTURE IS NOW

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THE FUTURE IS CONNECTION

THE FUTURE IS LIMITLESS

FOLLOW THE FLOW

Transportation Company

Customs brokers

International Freight Forwarders

National Distribution

Shipping Agencies

Freight Forwarders International Road Freight

Logistics Operators

handbooks

BeOne HandBooks

Manuals STSv10

Manuals STS

highlights

Highlight BeOne

release

Release BeOne

YOU CAN FIND ALL THE RELEASES BY CLICKING ON THIS LINK

Release STS

You can find all the releases by clicking on this LINK

tracking

tickets

technicals documentations

Tracked record of the files for importing data from the client to Be One

Tracked record of the files for importing data from Be One to the client

Tables

All Features

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EDI Electronic Data Interchange

Communications Management

POD Proof of delivery

e-Invoice

DMS Document Management System

Cash on Delivery

Pick-ups and deliveries

Radio-frequency RFID

Cross Docking

Workflow

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About Us

Partners

NovAcademy

Nova Green

Experience

Corporate know-how and logistics software, when industry experience makes the difference.

We are future-oriented, with solid roots behind us, thanks to more than 40 years of experience in the world of international freight forwarding, transportation, customs and logistics. Among the pioneers in Italy to introduce the Cloud in 1998, we have been ahead of the times ever since thanks to the BeOne solution. Being innovative is a vocation, which is why we have never stopped looking ahead and feeding our corporate kwow-how: today as then, we do it with the same enthusiasm and thanks to our Research and Development Center we continue to guarantee our customers a continuous evolution of the application platform on which they operate. In this interview that I would like to share with you, made a few years ago by Valerio Avesani, who was at the Head of our company for a long time, Nova Systems' history and experience in the industry is well described: a journey through these 40 years that has seen Nova Systems always being one step ahead.

Riccardo Tarocco

“We don’t know what the world will look like in ten years. But we know that we will be ready and we will be ready ahead of time.”

Valerio Avesani

The history of Nova Systems is distinguished by some important innovative steps that have revolutionized the IT sector and, as a result, also that of the world of transport, shipping, and logistics. From perforated cards and teleprocessing to cloud systems, Nova Systems has always been to the forefront in offering its clients avant-garde solutions which are continually being updated. The latest result of Nova Systems' development centre is the BeOne Cloud Forwarding Suite, the IT solution for international couriers, transporters, and logisticians, with its multiple applications potential, and which is scalable and independent of the size of the businesses.

“Valerio Avesani, CEO of Nova Systems, has said that "In any corner of the world connected to the Internet we are present and we can offer our solutions".

How did the firm start up?

In 1981 a new world of IT applications was opening up. The batch era was ending and that of teleprocessing was starting: computers could at last link up terminals, with real-time transactions, to a central unit. In those years one of the main firms in Italy to have acquired a processor with these characteristics was Centro S.p.a., the data processing centre belonging to Albarelli S.p.a., then a well-known transport firm of which I was head of EDP. The market needed to have these applications and, given that we were among the first to program software with new languages, we were asked to realize systems based on teleprocessing. Consequently in 1981, together with other expert in this field, we founded Nova Systems.

Since then Nova Systems has always been a forerunner in the IT sector

Three years later we became a business partner of IBM. Already at the time we used systems that allowed businesses with various branches to be linked, through the networks, to a single central processor. A completely innovative way of working. The firms in the transport and international forwarding sectors were those who were most interested in the system.

From teleprocessing to CASE tool and to cloud, Nova Systems' evolution has been characterized by various important innovative steps forward.

The basic steps happened in the 1990 when we were the first Italian firm to adopt CASE tool software development, which really was revolutionary at the time. At first we were considered mad by our competitors, but in the space of a few years everyone adopted our solution. However, the real turning point came about in 1998 when we introduced cloud for the first time in Italy.

How did the idea of using cloud come about?

That year I went to see a client in Udine. We were about to use Euros as a single currency and to enter the new millennium. In order to deal with these epochal events businesses had to undergo some onerous technical updating. "Why doesn't Nova Systems offer a solution to all its clients from a single platform and itself shoulder all the necessary investments and sharing out the costs among all its interested clients?" my client asked. That moment a spark was struck and, after six months, we began with our first cloud client.

Over the year the firm has evolved notably and now it aims at internationalization, always offering its services with cloud computing.

For some time we had been thinking about an international-scale solution and the fact of offering our servicing using cloud computing has led us to this kind of initiative. Nova Systems' main current markets are Italian, Spanish, Portuguese, and Mexican, but our firm, which already has clients in every continent, aims to open to all markets throughout the world. The aim is to create a business that is increasingly international, and that in this way gives work to many people while keeping its capital in Italy.

What is Nova Systems other strong point?

Firms also choose us because of our experience which derives from the fact that Nova Systems' experts come from the sector of international transporters and know perfectly the work that our clients have to undertake. This is an enormous advantage for Nova Systems in such a specialized market. To this must be added the extreme professionalism of our software technicians and the total integration of all the modules: the BeOne Cloud Forwarding Suite is the result of this; it is highly performative and secure and, in a world that is constantly evolving, it is being constantly updated with IT links to and from its agents and branch offices thus creating a database that can allow international transporters to give a prompt service to its clientele.

Why was it necessary to offer your new NovAcademy service?

Our clients can count on the support of the NovAcademy for continuously updating their collaborators, with scheduled courses throughout the year in which individual businesses can enroll those employees who want to improve their knowledge of the operative aspects of individual modules and of all the new functions in order to give a better answer to their clients' requests.

A solution with many opportunities for firms in the sector of international shipping, logistical transporting, and logistics. What does it consist of?

The BeOne Cloud Forwarding Suite is a unique solution on the market; it is integrated with all the activities that an international shipper, transporter, or logistician might need to offer their clients; air, sea, and land traffic, customs operations, accountancy, management control, business intelligence, CRM, spot offers, tariffs, and the electronic archiving of documents, all in order to guarantee their services, even via the web, with the aim of always being in the vanguard in a market in continual evolution.

Innovation

Our Research and Development Center is steadily striving to identify cutting-edge technological solutions, ensuring that our customers are constantly evolving the BeOne Cloud application platform on which they operate. In order to support the business growth of its customers Nova Systems ensures continuous updating through software development of the latest technologies and solutions on the market.

What does cloud innovation mean for companies?

Using the cloud solution means being able to offer customers the ability to work anywhere in the world, with a significant reduction in costs for a complete and proper computerization of all departments of the company. All management applications and all IT services are transferred outside the client company and hosted in a single server farm equipped with all security systems and managed by professional technicians. Thanks to the work of our Software Research and Development Center we can guarantee even to small and medium-sized companies services at the highest levels with an investment in line with their budget.

BeOne
Concept

Modularity

BeOne is a Suite composed of more than 40 fully integrated modules, each of them with a specific function. Some modules are Cross Operationals, so they can be used for any type of transport and traffic sector. This makes it possible to segment and subdivide activities according to company roles and tasks and to modulate concurrent licenses according to the actual users. From each module it is possible to recall functions of other products and manage the activities performed by any other operating module.

Integration

BeOne, our software for freight forwarders and logistics operators,integrates different software to perform specific functions, using the best solutions available on the market. All activities are included in the Suite, where the user can manage any operation, making the use of the software simpler and more straight-forward. Thanks to this approach, the user does not perceive the complexity required to integrate different software and systems and does not have to learn how to use other applications.

Business Innovation

We are constantly researching and developing new modules and features to help our customers increase their business.
BeOne takes advantage of the latest technologies on the market and integrates them by making all new versions of the product available, with a constant improvement over previous updates.
BeOne is in fact a living software for freight forwarders and logistics operators in a state of constant evolution. This is because regular updates are made available every two months, with a precise time frame. On the day of the release of a new BeOne version, a document (in Italian, English, Spanish and French) is published in the customer's private area, within Sinova (management platform dedicated to company communication), in which all the new features are specified.

Performance

Performance directly affects the User Experience and makes the use of the software more comfortable. We are extremely careful about this aspect: when we create new modules or new functionalities to be introduced in BeOne, we just try to find the best solutions for freight forwarders and logistics operators without worrying about what development and research will mean for us in terms of time and complexity. Having a performance product increases productivity and enhances User Experience.

Passion

We are deeply passionate about our work. We love what we create and we always try to do it at our best. For us, every new product we create is a challenge, thanks to which we improve our professional skills.

Security

Data security is a highly delicate aspect that is most in demand among companies, so how is it guaranteed by Nova Systems?

Nova Systems keeps and protects the data of its customers in the Cloud, investing important resources for the improvement of the security systems, both active and passive, of the server farm and of the BeOne transport management software.

For our clients, as now for any organisation, data are indispensable in conducting any kind of business. By offering services in the Cloud, we are responsible for the management and storage of this wealth of information, so the security and confidentiality of information is of primary importance to us. The solutions we adopt to ensure the absolute inviolability of information include both technical and organisational aspects.

Nova Systems has invested considerable resources over the years to perfect its security systems, to guarantee the service continuity and to the advantage of the logical and physical protection of the information managed in its server farm.

The datacenters are located in areas with low seismic and alluvial risk, in structures equipped with REI 120 fireproof walls and automatic non-destructive inert gas fire-fighting systems for electrical equipment. The use of dedicated air conditioning systems, diesel engine generators and uninterruptible power supply batteries constantly ensure the power supply and make the server farm virtually independent of the public energy distribution network. From servers on virtual machines with multiple hosts, to the network with stacked devices, up to connectivity through differentiated carriers, the entire technological infrastucture of the datacenters is redundant and has been designed according to security.

In addiction to being present inside the safe at the server farm, a copy of the back-up data is periodically archived and stored also externally, at the vault of a credit institution.

The access to the server farm is recorded and monitored 24 hours a day both on the premises and remotely: the building is protected by burglar-proof locks with automatic activation and opening with biometric control, burglar alarm system and video surveillance.

Since 1998, the year in which Nova Systems, among the first in Italy, began providing services in the Cloud in the field of transport management software, there has never been a breach of the system or the loss of data, nor has the integrity and confidentiality of customer information ever been compromised.

This was possible because, in addiction to the technological and infrastructural equipment, we have always taken particular care of the organizational aspects. We systematically conduct a risk assessment and management process, according to methods shared and verifiable by bodies outside the company; we apply industry best practices and keep constantly updated both the staff, through training programs, and the systems and procedures in order to ensure compliance with regulations and the highest levels of safety.

Moreover, since 2002, Nova Systems has also adopted an ISO 9001 certified Quality Management System and operates according to methods aimed at continous improvement.

Nova Systems has always invested in the provision of software in outsourcing and now that the market has understood the benefits of the Cloud we believe that the security aspects of information are increasingly essential to declare the success of a software solution.

Assistance

How can client-assistance be ensured to a business that is opening on the international market?

Our Client-Assistance Service, made up of highly qualified staff, provides its Clients with punctual and competent technical support, so that they can make the best and indipendent use of the BeOne Software Solution for the International Shipping, Transport, Costums and Logistics world anywhere in the world.

For a company that is opening up strongly to the international market, how is client-assistance ensured?

Through our technical and commercial offices in the main world markets, together with highly qualified staff, we provide our clients on-the-spot technical support, until companies are able to make the best and independent use of the BeOne Transport management software solution.

Furthermore, for problems related to the infrustructural and networking area, there is available the first and second level Help Desk, with multilingual operators, guaranteed 7/7, 24/24, 365 days a year. Assistance for the applications is followed by experienced staff, to whom clients can also request the personalization and implementation of the software, which are executed and coordinated by our Development Center, through the launch of new releases and patches according to need.

All services and applications are supported by an on-line help and can be accessed electronically, with the client's prior permission, at the individual workplace, in any part of the world where the costumer is located.

The first and second levels of Nova Systems' Help Desk, related to infrastructural problems, and the applications Help Desk manage requests through a software that allows us to monitor user calls ("tickets") through a single code.
The tickets are analyzed by the first level Help Desk and, if the query is resolved, the desk is immediately closed, updating the documentation of the solutions.

If the operation is more complex, the ticket passes to the second level Help Desk which will proceed to resolve the issue by sending the answer to the first level Help Desk, which, will close the operation, always updating the documentation of the solutions.
If the inquiry is more complex, the ticket is delegated to the applications Help Desk that deals with problems related to applications and personalization. In case of complex requests, the applications Help Desk transfers the application to the Reference Account Manager.

Dialog

Taking care of our customers is a key component of our business. Gathering your ideas and learning from your experiences allows us to improve and develop new products and services, customizing them for every need.

“No one knows you as well as your soul mate”. This is the concept we chose to describe the importance we place on the Dialogue with the client, specifically through the BeOne Cloud Forwarding Suite software solution, which is much more than a simple software, and the figure of the Customer Success Manager.  

BeOne is much more than just a simple software application. Just like a soul mate, it adapts perfectly to the needs of companies, guiding them in their business and becoming an integral part of the work of shipping agents and logistics operators. All the activities are included in the Suite, in which the user can manage any operation, making use the software simple and easy.

WITH THE CUSTOMER SUCCESS MANAGER A CONTINUOUS DIRECT LINK

The BeOne management system for logistics and transport is able to meet every need of shippers and logistics operators, thanks to the work of the Nova Systems Research and Development Center, which has the objective of accompanying the business growth of customers with innovations and features that can improve daily activities.
Today this is even easier. Nova Systems has introduced a new professional figure, the Customer Success Manager, the trusted partner who proactively cultivates conversation with customers to enable them to take full advantage of the potential of BeOne software.
This establishes a direct line and a relationship of trust, which allows the company to have the best solutions to stay one step ahead of the market and thus obtain new business opportunities.

We listen to our customers and their needs, we analyze them and provide the right tools, always trying to create something unique.